DCRPU Bylaws

DISTRICT OF COLUMBIA REGISTERED PARLIAMENTARIANS UNIT OF THE NATIONAL ASSOCIATION OF PARLIAMENTARIANS

BYLAWS AND STANDING RULES

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BYLAWS

ARTICLE I – NAME

The name of this organization shall be the District of Columbia Registered Parliamentarians Unit, hereinafter referred to as DCRPU.  This unit is a constituent division of the National Association of Parliamentarians, hereinafter referred to as NAP, and the District of  Columbia Association of Parliamentarians, hereinafter referred to as DCAP.  

ARTICLE II – OBJECT

The object of this unit shall be to bring into closer cooperation the NAP credentialed parliamentarians (See Article III of these bylaws.), to promote advanced study of parliamentary  procedure among its members, and to promote the practice of parliamentary procedure as a profession.

ARTICLE III – MEMBERS

Section 1.  Eligibility.  Membership in this unit shall be limited to members of NAP who have been credentialed by NAP and are entitled to use the titles of registered parliamentarian (RP), professional registered parliamentarian (PRP), retired registered parliamentarian (RP-R). and retired professional registered parliamentarian (PRP-R).

Section 2.  Induction.  An applicant who meets the qualifications for membership as provided in Section 1 of this article shall become a member upon payment of dues.  The secretary shall provide the new member with a copy of the bylaws.

Section 3.  Good Standing.  A member in good standing shall be one who  (1) maintains the eligibility requirements specified in Section 1 of this article, (2) is current in dues and other authorized payments, and (3) attended at least one regular meeting in the last or current term.  

Section 4.  Classifications. Each member of this unit shall be classified as either a primary member or an affiliate member. 

  1. Primary members are NAP members who, as of March 1 of NAP convention years,  are counted in this unit for the purpose of determining the number of delegates to which this unit is entitled at that year’s NAP convention.  Primary members shall have all rights and privileges of membership.
  2. Affiliate members are NAP members who are primary members of another unit or are members at large. Affiliate members are not counted for the purpose of determining the number of delegates to which this unit is entitled at NAP conventions.  Affiliate members shall have all rights and privileges of membership except that of serving as a delegate or alternate delegate from this unit to conventions of NAP.

Section 5.  Dues.  The annual per member unit dues shall be as provided in the standing rules of the unit and shall be payable  by January 1 of each year. Any member whose dues are not paid by March 1 shall be dropped from membership.

ARTICLE IV – OFFICERS 

Section 1.  Elected Officers.   The elected officers of the unit shall be a president, a vice-president, a secretary, and a treasurer.  These officers shall perform the duties prescribed for them by these bylaws and by the parliamentary authority.

Section 2.  Appointed Officer.  The appointed officer of this unit shall be a parliamentarian.  The parliamentarian shall advise the president as requested or as deemed necessary on questions of parliamentary matters arising in, or related to, a meeting.  

Section 3.  Nomination and Election.  Nomination and election of delegates to NAP biennial conventions shall be as provided in Article VI, Sections 1 and 2, respectively, of these bylaws.

  1. Nominations. A nominating committee of three members shall be elected at the annual meeting and shall present a slate of officers for election at the next annual meeting.  The committee’s slate shall be distributed to members with the call to the annual meeting.
  2. Elections. The officers shall be elected at the annual meeting.  Election shall be by ballot except that when there is but one candidate for an office, voting for that office may be by voice.  Officers shall assume their duties at the close of the annual meeting at which they are elected.

Section 4.  Duties.

  1. The president shall preside at all meetings, name the appointed officer(s), appoint chairmen and members of standing committees except the program committee, and be ex-officio a member of all committees except the nominating committee.
  2. The vice-president shall preside in the absence of the president and shall serve as chairman of the program committee.
  3. The secretary shall record the proceedings of all meetings of the unit and the executive board, maintain an up-to-date roster of the membership, send notices of meetings to the membership and NAP, and send to the membership  notice of actions that require previous notice.  
  4. The treasurer shall collect dues, deposit funds in a bank, keep an itemized account of all receipts and disbursements, present a financial statement at each meeting, and disburse funds as authorized by vote of the unit.  The treasurer shall close the books on the last day of February of each year and submit them to the audit committee within ten days thereafter. The treasurer’s annual report covering the period from the previous March to the last day of February of the current year shall accompany the report submitted to the audit committee.  At the annual meeting, the treasurer shall present a budget to be approved by the members for the next term.  
  5. The parliamentarian shall advise the presiding officer as requested or as deemed necessary on questions of a parliamentary nature arising in or relative a meeting.

Section 5.  Term.  Officers shall serve a term of one year or until their successors are elected.  No officer shall serve more than two consecutive terms in the same office.

Section 6.  Vacancies.  A vacancy in the office of president shall be filled by the vice-president.  A vacancy in any other elected office shall be filled by vote of the assembly at a regular meeting after notice of at least two weeks.

Section 7.  Fiscal Year.  The fiscal year shall begin on December 1 of each calendar year and end on November 30 of the next calendar year.

ARTICLE V – MEETINGS

Section 1.  Regular Meetings.  The regular meetings of the unit shall be held on the second Sunday of September, November, February, and April, unless otherwise ordered by the unit or the executive board.

Section 2.  Annual Meeting.  The April regular meeting shall be known as the annual meeting and shall be for the purpose of electing officers; electing delegates to the biennial conventions of NAP (See   Article VI of these bylaws.), receiving reports of officers and committees, and for any other business that may arise.

Section 3.  Special Meetings. Special meetings may be called by the president and shall be called at the request of three members of the unit.  

Section 4.  Quorum.  Four members shall constitute a quorum.

ARTICLE VI – NOMINATION AND 

ELECTION OF DELEGATES

Section 1.  Nominations.  Delegates to the NAP biennial conventions shall be nominated from the floor at the annual meeting in odd-numbered years.

Section 2.  Election.  Delegates to the biennial conventions of NAP shall be elected at the regular meeting held in April of the odd-numbered years.  The number of delegates to be elected shall be the number to which the unit is entitled as provided in the NAP bylaws. Election shall be by ballot except that when the number of nominees does not exceed the number of delegates to which the unit is entitled, the election may be by voice vote.  Delegates shall be elected by plurality vote. The president is empowered to name persons to fill all vacancies in the list of delegates. 

ARTICLE VII – EXECUTIVE BOARD

Section 1.  Composition and Authority.  The officers of this unit shall constitute the executive board, which shall have power to act for the unit as necessary between its business meetings

Section 2.  Meetings. The board shall meet at the call of the president or any two of its members.  The board may conduct its business by telephone.

Section 3.  Quorum.  A majority of the board shall constitute a quorum. 

ARTICLE VIII – COMMITTEES

Standing Committees.   The standing committees of this unit shall be an amenities committee, an arrangements committee, an audit committee, and a program committee.  The chairmen and members of all standing committees shall be appointed by the president. The amenities, arrangements, and program committees shall be appointed by the president promptly after the annual meeting.  These appointments shall be effective upon acceptance. The chairman and members of the audit committee shall be appointed as provided in Section 3 of this article.

Section 1.  Amenities Committee.  The amenities committee shall administer the policies outlined in the standing rules of the unit for providing, in a timely manner, social courtesies and material comfort to members of the unit.

Section 2.  Arrangements Committee.  The arrangements committee shall obtain a meeting place for each regular meeting and shall be in charge of other necessary arrangements as assigned.

Section 3. Audit Committee.   The audit committee shall be appointed at the February meeting.  It shall audit the accounts of the treasurer, which shall be submitted to it in accordance with the provisions of Article IV, Section 4.D, of these bylaws.   It shall complete its audit and return the books to the treasurer prior to the next annual meeting, and it shall present its report at the next annual meeting.

Section 4.  Program Committee.  The vice-president shall chair the program committee.   The program committee shall arrange the program for each meeting.  

ARTICLE IX – DISSOLUTION

In the event of dissolution of the DCRPU, the assets shall be liquidated and given to the NAP.
ARTICLE X – PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the unit in all cases in which they are applicable and in which they are not inconsistent with these bylaws or those of the NAP or DCAP.

ARTICLE XI – AMENDMENT OF BYLAWS

These bylaws may be amended at any regular or  special meeting by a two-thirds vote provided previous notice of the amendment has been given at least two weeks prior to the meeting at which the amendment will be considered.

Adopted: September 9, 1979.

Last Amended: November 8, 2009

Revised: April 7, 2019

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